CALL FOR PROPOSAL


CALL FOR PROPOSALS

The purpose of the Call for Expression of Interest is to solicit interest from existing or prospective Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

Women-led Climate Change Adaptation Project in Pakokku Town and Labutta Township

Size of grant: 23,000US$ (Maximum)
Purpose of CFP: To provide vocational trainings for women in the community that are exposed to the negative effects of climate change and require social and economic empowerment

Submission Start Date: 23 January 2018
Submission Deadline Date and time: 29 January 2018 at 23:59

Project Key Information
• UN-Habitat Project title : Women-led Climate Change Adaptation Activities in Pakokku and/or Labutta Township
• Locations
o Town/City: Pakokku / Labutta Township
o Country: Myanmar
• Anticipated start date: January 2018
• Estimated duration of project in calendar months: January 2018-June 2018
Maximum proposed value in US$: 25,000 USD
• Lead Organization Unit: UN-Habitat Myanmar
• Find technical formats for the proposal at www.unhabitat.org/mm and submit it by e-mail at kyawswar.soe@unhabitat.org.mm or by courier at 8/c Saw Mahar Road, UN-Habitat, Yangon, Bahan Township, Myanmar

Brief Background of the Project

Myanmar Climate Change Alliance (MCCA) was launched in 2013 and is jointly implemented by the United Nations Human Settlements Programme (UN-Habitat) and the United Nations Environment Programme (UN-Environment). The main government partner ministry is the Ministry of Natural Resources and Environmental Conservation (MoNREC) but the programme also works closely with several other ministries and government agencies.
The overall objective of MCCA is to mainstream climate change into the Myanmar policy development and reform agenda. In 2017, the MCCA Programme has gained considerable momentum and progressed towards all expected results.
Under expected result 3 ‘Lessons drawn on climate change from sub-national and local level activities inform policymaking and are communicated to relevant decision-makers in the relevant sectors’, two field adaptation projects have been initiated by the MCCA and ECD/MoNREC in townships of the Dry Zone Area, Pakokku and in the Delta Area, Labutta.
Under this result, MCCA has already implemented small-scale infrastructure activities that require management over the long-term, possibly through generation of small incomes from the management and selling of useful servicers (clean water, sanitation, renting rooms). Management teams for these facilities will now be formed and women groups could manage such services to achieve both sustainable management of the facilities and generation of incomes.
In order to support women affected by climate change to be empowered economically and socially, and thus to be less vulnerable to climate change, UN-Habitat is therefore seeking two partners grass-root organizations or local NGOs with the ability to mobilize women in the Pakokku and/or Labutta Townships areas of implementation of the MCCA project.
This partnership will enable a number of women from climate change vulnerable areas to contribute to the resilience of villages and the township, while sustaining the use of facilities created with the project.

Objective of the work
To Support target villages in Pakokku Town and/or Labutta Township in adapting to climate change, by empowering women, in line with the Local Adaptation Plan of the Township and the Social Sustainability Plan.
Expected outcomes

• Women are organized to support each other and have increased economic and technical skills;
• Women learn new skills that would allow them to earn more money and be less vulnerable against natural disasters and reduced productivity in agriculture resulting from climate change
• Women are included in the decision-making for the long-term use of the infrastructure under construction by MCCA.

Main activities

The Implementing Partner will be undertaking activities as follows (but not limited to)

• Forming Self-Help Groups for vulnerable women-led households and women
• Conduct basic vocational trainings on
o Training for accounting
o Sewing trainings
• Conduct refresh advanced trainings on
o Accounting
o Sewing
• Establish management committee generating resources from community-based services established by the MCCA project, including the management of flood and cyclone shelters as community meeting rooms and schools; management of water and sanitation facilities

Risk Analysis

Risk Identified Risk Impact Risk Likelihood Mitigation Measure
Awareness of CC implications is low and groups involved do not understand the value of the intervention Medium Low The MCCA-led activity shouldl hold a number of training of awareness in connection with the trainings, with women groups to increase awareness and thus ensure better sustainability
The women involved rotate and do not participate fully in the training and in the management of the services thereinafter High Medium The women grassroot organizations will be responsible to conduct a pre-selection of beneficiaries and select the most interested and active participants to continue towards the advanced training and the management of the facilities

Eligibility Criteria

 

 

Criteria

 

 

Submission Details/ Documents Required

 

 

Legal Status ·      Certificate of registration/incorporation i.e.,

·      Proof of registration in Country of Origin.

·      Proof of registration of Country of operation

·      Proof of country operational presence

Organization profile and details ·      Clear organization profile and structure of the organization indicating :

    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.
Financial Capacity ·      Audited company financial statements (balance sheet and income statement) and auditors report for the last two years
Exclusive bank account ·      Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?
Integrity and Governance ·      The organization should complete and submit a signed Partner Declaration Form

·      Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

Selection Criteria

 

 

Criteria

 

Submission Details/ Documents Required

1.   Technical capacity  
1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

·      List of similar projects executed in the last 5 years (value, location, donors, nature of projects, execution stage – completed or ongoing).

·      Demonstrate how the experiences in past projects are relevant in the execution of the current proposal

·      References from past donors

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

·      CVs of key management staff, technical and non-technical staff that will be involved on the project

·      How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

·      Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities? ·      Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…) ·      Provide formal project monitoring policies and procedures
 

2.   Financial and administrative capacity

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance? ·      State the years of operation

·      Financial statements for the last 2 years

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

·      CVs of key finance and accounting staff

·      Description and key features and controls of the accounting system used

·      Organization structure/ Organogram

2.3 Does the organization  have  the  capacity  to  procure  goods  and  services  on  a transparent and competitive basis? (if applicable) check for procurement unit  with experienced staff ·      Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud? ·      Describe anti-fraud controls and provide formal procedures
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size. ·      Describe nature and value of contribution (in-kind or cash)
 

3.   Financial Proposal

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective ( i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal <template provided>

·      BOQ (if applicable)

·      Other supporting documents

 

4.   Technical Proposal

4.1 The technical proposal is sound and responds adequately to the specifications and requirements? Technical Proposal document <template provided>

 

Cumulative score for ratios  

Notes:
1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address will not be considered.
3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
4. CFP received after the above deadline will not be considered
5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
6. CFP from applicants failing to provide the requested information will be disregarded.
7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
8. All prices must be in USD

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